PRIVACY STATEMENT

Adwatec Oy is committed to respecting and protecting your privacy and personal data. Adwatec processes your personal data in accordance with European Data Protection Principles.

Data Controller Information:

Name: Adwatec Oy

Address: Artturintie 14 H, FIN-36220 Kangasala

Tel: +358 3 3890860

E-mail: adwatec@adwatec.com

Changes to our privacy policy:

Adwatec keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated in September 2019.

1 Adwatec’s Customer Relationship Management Databases

Adwatec uses customer relationship management (“CRM”) databases to manage and track our sales and marketing activities. Adwatec’s CRM databases include personal data of our customers’, potential customers’ and other companies’ representatives with whom Adwatec has a business relationship or wants to develop one.

Adwatec’s CRM databases may also include personal data of Adwatec’s customers’ customers or end-users who contact Adwatec relating to water cooling systems or other equipment under Adwatec’s scope as well as personal data related to external stakeholders Adwatec is interested to contact and provide with general information of Adwatec and its business.

1.1 Collected Personal Data

The following information is collected and processed in connection with CRM:

  • name
  • title
  • e-mail
  • mobile phone number
  • fixed phone
  • fax number
  • address
  • language
  • possible other information relevant for the business relationship

Such personal information is later in this Section 2 of the privacy statement referred to as “personal data” and the individuals, whose personal data is processed, are referred to as “data subjects”.

1.2 The Purposes and Legal Grounds of the Processing

The purpose of Adwatec’s processing of personal data is to facilitate Adwatec’s business, support sales activities, manage deliveries, maintenance services and invoicing, contact customers for contract management and marketing purposes and otherwise maintain the customer relationship. Adwatec may also use personal data to handle incidents and claims as well as provide assistance as requested by customer. Adwatec may contact the data subjects for conducting customer loyalty surveys.

1.3 Source(s) of Personal Data and Retention Period

The personal data has been received from the customers or obtained in connection with their use of Adwatec’s products and services. Personal data may also originate from Adwatec’s representatives based on their business interactions with the data subjects. In certain cases, Adwatec may collect personal data from public registers and other reliable external sources.

The personal data will be stored as long as needed for the above said purposes. After that, the personal data will be effectively deleted or made anonymous.

1.4 Transfers of Personal Data

Adwatec uses the personal data only for its internal business purposes and does not transfer the data to any external parties. Some of the personal data may be accessible and processed by Adwatec’s subsidiaries, subcontractors and other service providers, to the extent needed in connection with the above said purposes.

Adwatec will not transfer any personal data outside Adwatec or its partners and subcontractors.

2 Adwatec’s Supplier Data

Adwatec uses database technology to manage the contact data of Adwatec’s suppliers. This privacy statement provides more information about Adwatec’s personal data processing relating to such sourcing and purchasing activities (“Supplier Databases”).

2.1 Collected Personal Data

The following information is collected and processed in connection with Supplier Databases:

  • name
  • title
  • e-mail
  • phone number
  • address
  • invoicing information
  • possible other information relevant for the business relationship
  • subcontractors’ employees’ name, date of birth, contact information, employment information, qualifications and certifications, other personal information as required by Adwatec’s customers to ensure proper access control and safety for construction sites

Such personal information is later in section 3 of this privacy statement referred to as “personal data” and the individuals, whose personal data is processed, are referred to as “data subjects”.

2.2 The Purposes and Legal Ground of the Processing

The purpose of Adwatec’s processing of personal data is to facilitate Adwatec’s sourcing, purchasing, invoice handling and contract management activities. Adwatec may also use the information to resolve claims or manage incidents and perform supplier due diligence.

Adwatec may use the contact information for more general communications and management of the supply relationship, such as sending relevant information of Adwatec’s operations and upcoming events.

2.3 Source(s) of Personal Data and Retention Period

The personal data has been obtained from the suppliers or obtained in connection with their business relationship with Adwatec. Information about external workforce is generally obtained from the subcontractor companies who are the employers of such individuals. In certain cases, Adwatec may collect personal data from public registers and other reliable external sources.

The personal data will be stored as long as needed for the above said purposes. After that, the personal data will be effectively deleted or made anonymous.

2.4 Transfers of Personal Data

In general, Adwatec uses the personal data only for its internal business purposes and does not transfer the data to any external parties.

Adwatec will not transfer any personal data outside Adwatec or its partners and subcontractors.

3 Adwatec Webpages and Internet Services

This section provides you with general information on the processing of your personal data by Adwatec related to this website and other internet services of Adwatec (the “Site”). Adwatec will process your personal data collected through the Site in accordance with this Privacy Statement and applicable laws. Please read this Privacy Statement carefully if you plan to browse or otherwise use the Site. If you do not agree with this Privacy Statement, you must leave the Site.

3.1 Collected Personal Data

Generally, you can visit the Site without entering any personal data. The Site is technically divided into separate sections some of which may require us to collect more personal data of you while some may be used without processing any personal data.

When visiting the Site, certain technical and other information is automatically sent by your computer to us (i.e. IP address, the type of your browser and the source of your visit). We also collect information about your website usage information by using cookies. Please see the Cookies section of this Privacy Statement for further information.

You may be asked to provide personal data (online form or product configurator) to access a service that you have requested.

3.2 The Purposes and Legal Grounds of the Processing

The purpose of Adwatec’s processing of personal data collected through the Site is to

  • ensure an efficient and secure use of the Site;
  • develop the Site for a better quality and broader scope of services;
  • provide customized services and content recognizing your specific needs and interests;
  • improve our services to you;
  • contact you;
  • conduct research and collect statistics (e.g. what sections of our Site the users visit and how much time they spend on the Site).

3.3 Source(s) of Personal Data and Retention Period

The personal data is received directly from the data subject or obtained in connection with their use of the Site.

The personal data will be stored as long as needed for the purposes it has been collected for. After that, the personal data will be effectively deleted or made anonymous.

3.4 Cookies

Our website places information, commonly known as “cookies”, on your computer or mobile device to allow us to identify you, provided that you have consented to the placing of cookies on your computer or device for example by opt-in function or by way of changing the browser settings. Cookies give Adwatec information on how and when you have used the Site and help Adwatec to improve the Site for a better service.

3.5 Website Analytics

Our website uses Google Analytics, a web analysis service provided by Google, Inc. (“Google”). Google Analytics uses cookies (see chapter above) about your use of the website. The information stored in these cookies, including for example your IP address, time, place and frequency of visits is stored by Google. This service allows us to analyze how you use our website and to improve our website offering in the future. You can prevent the storage of cookies via the relevant setting in your browser software. For more information, please see Google’s privacy policy: policies.google.com/privacy

3.6 Mailchimp Newsletter

Adwatec uses MailChimp, a service provided by The Rocket Science Group, to send out our periodic newsletter. Mailchimp allows us to organize and analyze the distribution of our newsletter. When you sign up for our newsletter, your name and email address will be stored on a MailChimp server. When you open one of our newsletters sent through MailChimp, a file in the email (a web beacon) is returned to MailChimp. The file includes information such as when you have opened the newsletter, which links you clicked on, as well as technical information (IP address, browser type and operating system, etc.). We use the information to statistically analyze our newsletters and to better serve you in the future. You can unsubscribe from our newsletter at any time by clicking on the unsubscribe link at the end of each newsletter email. For further information, see the Mailchimp privacy policy: https://mailchimp.com/legal/privacy/

3.7 Transfers of Personal Data

Adwatec will not transfer any personal data outside Adwatec.

4 Data Subjects’ Rights

Data subjects may at any time contact Adwatec and request access to their personal data. Adwatec will at the data subjects’ request rectify or erase any incomplete, inaccurate or outdated personal data.